Privacy Policy

Last updated: August 4, 2026

ClubLink (“we”, “us”) provides club management tools and a mobile app for martial arts and club membership: schedules, attendance check-in, membership status, and related club tools. This policy explains what information we collect and how we use it when you use our website, waitlist, or ClubLink app.

1. Information we collect

We collect information you provide directly to us, such as when you create an account, join our waitlist, use the ClubLink app, or contact us for support.

  • Account & profile: name, email address, phone number (optional), password (stored securely by our auth provider), role (member, coach, or admin), and membership status.
  • Club information: club details, preferences, and related setup data needed to run your club in ClubLink.
  • Attendance: records of which training sessions you check into (via QR code).
  • Membership & training progress: subscription/payment status for a month, belt rank promotions, and related notes entered by coaches or admins.
  • Support & communications: bug reports, feedback, waitlist signups, and messages you send us (including name/email if included).
  • Device preferences: language preference stored on your device.
  • Usage data: basic product usage needed to operate and improve ClubLink (we do not use advertising trackers in the current app).

2. How we use information

  • To create and manage your ClubLink account
  • To provide and improve our services (website, waitlist, and app)
  • To show schedules, attendance, membership, and progress in the app
  • To let coaches and admins run the club (members list, attendance, promotions)
  • To send service updates and respond to inquiries or support requests
  • To understand product usage and improve ClubLink

We do not sell your personal information.

3. Camera access

ClubLink may request camera permission so you can scan attendance QR codes. Camera access is used only for scanning. We do not store photos or video from the camera for this feature.

4. Service providers & data protection

We use Supabase to provide authentication and database hosting. Your account and club data are stored there under our project controls and their security practices.

We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

We do not use third-party advertising SDKs, marketing trackers, or push-notification services in the current ClubLink app.

5. Data retention

We keep your account and club-related records while your club uses ClubLink and your account remains active. Waitlist and support messages are kept as needed to respond to you and operate the service. If you want your account deleted, contact your club admin or us using the email below.

6. Your rights & choices

  • Access your personal information
  • Correct inaccurate data
  • Request deletion of your data
  • Opt out of non-essential communications
  • Update your name, email, phone, and password in the Profile screen (app)
  • Deny camera permission (QR check-in will not work until camera access is allowed)

To exercise these rights, contact us or your club administrator.

7. Children’s privacy

ClubLink is intended for use by club members and staff. If a minor uses the app, it should be under the responsibility of their parent/guardian and the club that manages their membership.

8. Changes

We may update this policy from time to time. The “Last updated” date at the top will change when we do. Continued use of ClubLink after an update means you accept the revised policy.

9. Contact

Questions about this Privacy Policy: clublink.us@gmail.com